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KPDX

Vendor requirements at Portland International Airport

Portland, OR. PDX. Sponsor: Port of Portland

Vendors deal with the Port of Portland. The PDX Rules say anyone doing paid work on the airport needs an express written agreement with the Port, and the PDX General Aviation Minimum Standards (v2) name the permit as the "Commercial Aeronautical Activity Permit". Cleaning, washing, painting and upholstery fall under the "Other Commercial Aeronautical Activities" SASO category, there is a Temporary SASO category, and SASOs are encouraged to sublease from an FBO; insurance limits are in Exhibit A of the standards, which could not be read.

Partly published Checked against the published sources Last reviewed

Permit to operate

Commercial Aeronautical Activity Permit (or other written agreement with the Port), issued by Port of Portland.

Fee: Not published in the readable text. Operators pay "the rents, fees, or other charges specified by the Port" (GA Minimum Standards 2.4.1).

PDX Rules Chapter 1, Section 2: any person engaging in a Commercial Activity (any activity for profit or personal gain) at the Airport must have an express written agreement with the Port, such as a lease, concession agreement or permit. GA Minimum Standards 2.3.1: no entity may engage in an Aeronautical Activity without an Agreement or Permit authorizing it. SASO categories include Aircraft Maintenance, Avionics or Instrument Maintenance, Charter or Management, Sales, Storage, "Other Commercial Aeronautical Activities" (Limited Aircraft Services and Support: cleaning, washing, painting, upholstery, propeller repair) and Temporary SASO. A Security Plan is due to the Port at least 20 business days before starting aeronautical activities (2.14.4). Ground transportation needs a separate Port Ground Transportation Permit (PDX Rules Chapter 25, Ordinance 450-R).

Insurance minimums

CoverageMinimumApplies to
All required coverages by operator categoryReplacement coverage or changed amounts need Port approval at least 40 business days in advance, with a new certificate 30 calendar days before the change. Set in Exhibit A of the GA Minimum Standards (not read) FBOs, SASOs and Temporary SASOs

Endorsements and policy terms

  • Port and the Airport, individually and collectively, and their commissioners, directors, officers, employees, agents and volunteers named as additional insured (GA Minimum Standards 2.16.3)
  • Operator insurance is primary (2.16.4.1)
  • Insurance not invalidated, as to the Port's interest, by any act or neglect of the operator (2.16.4.2)
  • At least 30 calendar days prior written notice to the Port before cancellation, material revision or non-renewal (2.16.4.3)
  • Insurers licensed in Oregon with a Best rating of A-7, or otherwise authorized in Oregon, or approved in writing by the Port (2.16.1)

Badging and security

  • PDX Security Badging Office: fourth floor, reached from the South Tunnel between baggage claim 3 and 4. Monday to Friday 8 a.m. to 4 p.m. Phone 503.460.4500, pdxbadging@portofportland.com.
  • Badge types are Secured Area, AOA, GA and Sterile Area badges. Except for the General Aviation Area, the AOA is a SIDA.
  • Each approved company has an Authorized Signatory who confirms a Legitimate Business Purpose and approves applications and renewals. SIDA badges need a CHRC and STA before issue.
  • New companies need a Port sponsor before badging: current non-concession tenants go through PDXBusiness&PropertiesDept@portofportland.com, concessionaires through ConcessionsOps@portofportland.com, tenant construction through TenantImprovements@portofportland.com.
  • New applicants book training by calling 503-460-4500. Phones are locked in a Port pouch during training; a damaged or unreturned pouch costs the company $30.

Vehicles and ramp driving

  • Driving in the Restricted Area requires a Restricted Area Driving Authorization, given by the Port to trained, badged personnel. The Port can suspend driving privileges or badges for an Airfield Driving Violation.
  • PDX Rules Chapter 23 (Restricted Area Vehicle Operations) has sections on driver requirements, a valid driver license, a valid PDX Security Badge and movement area driver training, but the text could not be read.
  • Collisions causing injury or damage must be reported at once to the Communications Center, and the driver must stay at the scene.
  • Ordinance 389-R sets rules for fuel transport vehicles on the airport (not read).

Training

  • Security badge training at the Badging Office before badge issue, and again at renewal or when adding privileges.
  • Movement area driver training under PDX Rules Chapter 23 (details not read).

Washing and environmental rules

  • Port Ordinance 361-R (1992): no one may make or allow an illicit discharge into a Port storm sewer. Anything that is not entirely storm water is illicit, except NPDES-permitted discharges and firefighting. Violations are misdemeanors, and each day counts separately.
  • No connection to a Port storm sewer without written Port permission.
  • FBOs must own, lease or have an agreement to use an aircraft wash rack (GA Minimum Standards 3.6.1.11). Every operator must clean its leased premises, including removal of spent oils and fluids and cleaning of oil/water separators (2.6.1.2).
  • Environmental best management practices for hazardous substances (including petroleum products) come from the Port Environmental Department, 503-415-6678. Report spills to the Communications Center, 503-460-4000.
  • PDX Rules Chapter 5 (environmental BMPs, prohibited chemicals, spill response) could not be read.

Fees

  • Permit and SASO fees: set by the Port in each agreement; amounts not found.
  • Landing and fuel flowage fees: Ordinance 389-R (amounts not read).
  • Badge training pouch damage or loss: $30 charged to the company.

Working under an FBO or tenant

The GA Minimum Standards encourage SASOs to be sublessees of an FBO (or another SASO), and FBOs may meet maintenance requirements through an authorized sublessee working from the FBO premises. Even so, the PDX Rules require a written agreement with the Port for any paid activity, and badges require Port sponsorship of the company, so a vendor should confirm whether its FBO sublease covers it or whether it needs its own permit, possibly as a Temporary SASO.

What we could not confirm

  • Exhibit A insurance limits in the GA Minimum Standards could not be read.
  • Temporary SASO requirements (Section 10) could not be read; this may be the route for transient vendors.
  • The GA Minimum Standards are labeled v2 with no adoption date visible.
  • PDX Rules chapters on badging (3), environment (5), fueling (11), outside vendor services (16, Section 3.1), permits and right of entry (20), restricted area vehicle operations (23) and ground transportation (25) were not readable; the amendment log was not read.
  • Badge fees and fingerprint fees were not published on the badging page.
  • No specific aircraft washing rule for vendors on the GA side was found beyond the storm sewer ban.
  • Ordinance 361-R dates from 1992-03-11 and lists no amendments.

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