Vendor requirements at Nashville International Airport

Permit to operate

Lease, contract, permit or other instrument with the Airport Authority (Rules and Regulations Section 1-1(A)); Ground Transportation Permit for car services, issued by Metropolitan Nashville Airport Authority.

Fee: Ground Transportation Permit: $50 application, $20 vehicle registration, $5 decal and $25 AVI tag per vehicle, plus trip fees by class. No fee published for aeronautical vendors.

Rules and Regulations Policy 24-004 applies to both BNA and John C. Tune. Ground transportation operators accessing the airport more than two times a month need a permit; occasional operators get a temporary permit at $25 per trip from the airport. FBO shuttles and FBO courtesy vehicles are named as covered services in the ground transportation policy.

Insurance minimums

Endorsements and policy terms

• Ground transportation: Authority named as additional insured
• Ground transportation: waiver of subrogation
• Ground transportation: 30 days notice before cancellation or reduction
• Ground transportation: insurer rated A- or better and licensed in Tennessee

Badging and security

• Everyone with AOA access must have an identification badge or be under escort of a properly badged Airport employee (Rules and Regulations Section 4-6(B)(1)).

Vehicles and ramp driving

• AOA vehicles must show approved visual identification and Airport-issued vehicle identification media on both sides (Section 4-6(B)(2)).
• Drive in the marked roadways on ramp areas (Section 3-2(A)(8)).
• Vehicles entering the movement area need two-way radio contact with ATC or an escort vehicle so equipped (Section 3-2(A)(2)).
• Two-wheel vehicles are not allowed inside the AOA fence without Authority approval (Section 3-1(D)).
• No vehicle cleaning or repair outside designated shop areas (Section 3-2(C)).
• Fueling vendors (anyone other than Part 121 or Part 135 carriers fueling their own aircraft) must follow Part 139 and Authority rules, hold required permits, and pass fire safety inspection of fuel storage and mobile fuelers (Section 4-2(A)). No cell phone use during fueling (Section 4-2(E)).
• Ground transportation vehicles need an Authority transponder or approved trade dress, a fire extinguisher, and working heat and air conditioning.

Training

• Drivers must meet the qualifications of the specific airport for AOA or ramp access (Section 3-1(B)). The training content is not described in the rules.

Washing and environmental rules

• The airport stormwater permit does not allow uncontrolled washing of equipment, vehicles or aircraft. All washing must be done in an area approved by the Airport Authority (Section 1-13(E)).
• No fuel, oil or contaminants into any sewer or drainage system (Section 4-3(B)).

Fees

• Ground transportation trip fees from the airport: off-airport limo $1.50 (small) or $1.75 (mid-size); hotel and corporate courtesy from $75 a month per small vehicle plus $0.25 a trip; occasional operators $25 a trip; TNC $5 each way.
• Airport-based limo and shuttle: space rent plus the greater of a minimum annual guarantee or 8% of monthly gross revenue.
• Late payments: $30 per event and 18% a year finance charge.

Working under an FBO or tenant

The rules allow work only under an agreement with the Authority, and Fixed Base Operators are defined as authorized by contract "in compliance with specified minimum standards." Whether a vendor can work under an FBO agreement instead of its own was not found for BNA.