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Vendor requirements at Westchester County Airport

White Plains, NY. HPN. Sponsor: Westchester County

HPN rules are Westchester County law. No one may conduct business on the airport (the rules call it "commercial activity") without a permit issued by the Airport Manager, and soliciting services or selling goods needs Manager permission. No insurance limits are published. Contractors can badge through a tenant as sub-tenant employees (CO badge), which needs an STA plus either a CHRC or a 10-year employment check.

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Permit to operate

Commercial activity permit issued by the Manager (Sec. 712.411(2)), issued by Airport Manager, Westchester County Airport.

Fee: Not published

Soliciting funds, free rides or any other service needs Manager permission, and selling merchandise needs Manager authorization (Sec. 712.461). Only an FBO may conduct fixed base operations (storage, tie-down, repair, sales, rental, fuel sales). The rules set no insurance limits for vendors.

Insurance minimums

The airport does not publish fixed insurance limits for vendors. Limits are set in each permit or agreement, so ask the airport or your hosting FBO for the exact numbers.

Badging and security

  • Badge types: SIDA (airline ramp), Company "CO" (tenant and sub-tenant employees), FBO Access, GA (pilots based at certain FBOs) and Visitor (escorted).
  • SIDA and FBO badges need a CHRC; CO badges need a 10-year employment verification or a CHRC. SIDA, FBO, CO and GA badges all need an STA, rerun every two years at renewal.
  • The tenant Authorized Signer signs the HPN Badge/Access Application; bring two I-9 IDs.
  • SIDA training is mandatory for SIDA badges.
  • Fees: fingerprinting $35 (initial and renewal); lost badge $100 first, $150 second.
  • Operational Area entry requires a Manager-issued ID badge or an escort who keeps line of sight. ID Office: (914) 995-4009.

Vehicles and ramp driving

  • Vehicles need a Manager-issued permit or an escort.
  • Drivers must be licensed for New York highways and the vehicle approved by the Manager and in sound condition.
  • Vehicles in the Operational Area need a two-way radio operational at all times unless the Manager authorizes otherwise, and tower clearance before entering a public landing area.

Training

  • SIDA training for SIDA badge holders.

Washing and environmental rules

  • Aircraft cleaning and maintenance only in areas the Manager designates.
  • Report spills immediately to the airport operations duty supervisor and use dry absorbent; spilled fuel may never enter drainage.
  • Flammable and corrosive materials need Manager permission.

Working under an FBO or tenant

The CO badge covers sub-tenant employees, so contractors can badge through a tenant's Authorized Signer. FBO-specific vendor rules were not found.

What we could not confirm

  • No minimum standards or insurance limits were found.
  • Permit fees and the application process were not found.
  • Vehicle insurance, decal and driver training requirements were not found.
  • The rotating beacon rule appeared garbled in extraction and is not shown here.
  • The rules are undated; the latest amendment cited is Act No. 89-2007, so they may not reflect current practice.
  • The current 2026 airport operator was not confirmed.

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