How it works
Two sides, one record. Vendors keep their paperwork current once. Everyone who needs to see it checks it against their own rules, without another email.
From first upload to check-in
Vendors build one profile.
A vendor adds company records (certificates of insurance, endorsements, W-9, business license, airport permits), team records (badges, training, equipment certifications, background check and drug test status) and vehicle records (registration, insurance, ramp permits, a photo of each vehicle). Each record carries its expiration date.
Requesters set their requirements.
An FBO, operator, shop or airport builds a requirement set: coverage types and minimum limits, required endorsements, training, vehicle rules. Most start from the airport's published minimum standards and add their own rules on top.
Vendors share access, not attachments.
A requester invites a vendor by email, or a vendor sends one link in reply to a request. The vendor chooses which records that requester can see. Vendors without an account can still upload through a secure link.
Status updates on its own.
Each vendor is measured against each requester's rules and shows as cleared, expiring or missing something, with the exact reason, such as a limit below the minimum or a missing waiver of subrogation.
Renewals get chased automatically.
Reminders go to the vendor's whole team well before anything lapses. If a record expires, the requester sees it the same day.
Anyone can be checked at the door.
Each team member and vehicle carries a code. Front desk staff, line service or security scan it on a phone at the lobby, the hangar door or the ramp gate and see live status in seconds.
What a vendor profile holds
- Company
- Certificates of insurance and endorsements (additional insured, waiver of subrogation, notice of cancellation), W-9, business license, airport permits, wash plans and safety data sheets.
- People
- Badges, training certificates, fueling and food safety training, equipment operator certifications such as scissor and aerial lifts, fall protection, ladder safety, driver authorizations, background check and drug test status.
- Vehicles
- Registration, auto insurance, ramp permits and decals, and a photo of each vehicle.
Your rules, on top of the airport's
Start from the airport's published requirements, layer the FBO's on top, then add your own. Where two rules cover the same thing, the stricter one wins, and every vendor is measured against the combined set.
- Aeronautical Business Permit Airport
- General liability $1M per occurrence $5M per occurrence Airport Raised by your rules
- Auto liability $1M Airport
- Workers comp and employer's liability Airport
- City named additional insured, waiver of subrogation Airport
- Approved washing plan for any wash work Airport
- Hangarkeepers liability $2M $5M FBO Raised by your rules
- FBO named additional insured FBO
- Ramp safety orientation for every team member FBO
- Your company and aircraft owners named additional insured Your rules
- Background check on file for anyone entering your hangar Your rules
- Escort required in the hangar after hours Your rules
12 requirements, 2 raised by your rules
Airport rows follow Scottsdale's published standards. FBO and operator rows are examples.
Built for the way requirements actually stack up
At most airports the sponsor sets a baseline, and the FBO, operator or shop adds its own rules on top. A caterer working three FBOs at two airports answers to five different sets of requirements. ClearedVendor measures the same vendor record against each one separately, so every requester sees status against their own rules.
Where an airport sets insurance limits in each permit rather than publishing them, the requirement set says so and the requester enters the number from their agreement.
Be first on the list.
Early access opens in 2027. Tell us where you work and what you need, and we'll set you up first.